<div id="pl-114"  class="panel-layout" ><div id="pg-114-0"  class="panel-grid panel-no-style"  data-style="{&quot;cell_alignment&quot;:&quot;flex-start&quot;,&quot;background_image_position&quot;:&quot;center top&quot;,&quot;background_image_style&quot;:&quot;cover&quot;}"  data-ratio="1"  data-ratio-direction="right" ><div id="pgc-114-0-0"  class="panel-grid-cell"  data-weight="1" ><div id="panel-114-0-0-0" class="so-panel widget widget_sow-editor panel-first-child" data-index="0" data-style="{&quot;background_display&quot;:&quot;tile&quot;}" ><div class="so-widget-sow-editor so-widget-sow-editor-base"><h3 class="widget-title">Accounting Records to be kept</h3>
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	<p>Accounting records must kept by all businesses.<br />Whether your company is liable for Corporation Tax or not, you must keep and retain adequate business and accounting records.<br />You have to do this even if your company is not currently trading or no longer trading.<br />These records include:<br />• a record of your company's assets; the purchase and sale of these assets<br />• a record of your company's liabilities<br />• a record of your company's income and expenditure<br />• details of any stock on hand at the end of your financial year<br />In detail, these are:<br />• annual accounts: your profit and loss statement and balance sheet<br />• bank statements and paying-in slips &amp; cheque book stubbs<br />• a cash book and any other account books you keep<br />• a petty cash book<br />• purchases and sales day books/ purchase &amp; sales ledgers<br />• invoices and any record of daily takings such as till rolls<br />• order records and delivery notes<br />• other relevant business correspondence<br />The business records must:<br />• be complete and up to date<br />• allow you to work out correctly the Corporation Tax you owe to HMRC, or can reclaim from HMRC<br />• allow you to file an accurate Company Tax Return<br />• be easily accessible if HMRC asks to see them during an enquiry into your Corporation Tax affairs</p>
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	<p>You must normally retain your company 's business and accounting records for at least 6 years from the end of your Corporation Tax accounting period.<br />You don't need to keep the vast majority of your records in their original form. You can keep a copy of most of them in an alternative format. For example:<br />• scanned PDF<br />• files saved on a CD-ROM<br />• files saved on an optical imaging system<br />Whatever alternative format you choose, your records must be legible and you must be able to produce them in a readable format if you need to.</p>
<p><strong>But there are certain records that you must keep in their original form</strong>.<br />These include:<br />• dividend vouchers<br />• bank interest certificates<br />• Construction Industry Scheme (CIS) vouchers.</p>
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